Privacy Policy

Policy Statement


Prayerhouse, Weymouth (“We”) are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”). 

We adhere to the principles set out in Article 5 of the GDPR which requires that personal data shall be; 

  1. fairly and lawfully processed and in a transparent manner in relation to individuals; 

  2. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes;

  3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

  4. accurate and, where necessary, kept up to date; with every reasonable step taken to ensure that personal data that is inaccurate, is erased or rectified without delay;

  5. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed

  6. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.



Data controller - A controller determines the purposes and means of processing personal data.

Data processor - A processor is responsible for processing personal data on behalf of a controller.

Data subject – An individual who is the subject of the personal data

Categories of data: Personal data and special categories of personal data

Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified by the data. Examples include name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.

Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’. Examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.

Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.


Who are we? 

Prayerhouse is the data controller. This means we decide how your personal data is processed and for what purposes.

Our contact details are: Prayerhouse, 8 Gordon Row, Weymouth, DT4 8LL. Telephone No: 07514 774491. Email:

The administration of the Church is the responsibility of the Trustees: Paul White, Jonathan Matthews, Anna Jackson and Clive Jackson.

For all Data matters at Prayerhouse, the point of contact is Mary Lawrence, at Prayerhouse (07514 774491).


Mission Statement of Prayerhouse, Weymouth


Prayerhouse Weymouth is the administrative base of the church; it is where members of the church come together for corporate worship, teaching and fellowship. It is also used for a range of other activities both for members of the church and local community. Examples of activities which include engagement with the local community are Soul Food, cafe for vulnerable and homeless people, and the Little Blessings toddler group.


The purpose(s) of processing your personal data


The categories of personal data concerned 

With reference to the categories of personal data described in the definitions section, we process the following categories of your data: 

We have obtained your personal data from subscriptions to email lists (Newsflash, Camp), the ‘Belonging form’, ‘Consent Form’, Welcome Pack, Gift Aid envelopes, Gift Aid declarations, event registration forms, Prayerhouse booking forms, as well as any information you have shared with us verbally, or in correspondence.


What is our legal basis for processing your personal?

Our lawful basis for processing your general personal data: 

And in addition: Our lawful basis for processing your special categories of data: 


Sharing your personal data

Your personal data will be treated as strictly confidential, and will not be shared with anyone outside of the organisation without your consent or unless there is a legal requirement for us to do so. 


How long do we keep your personal data? 

We keep your personal data for no longer than reasonably necessary in order to communicate with you as requested, and/or until consent is withdrawn. Personal data of former members may be retained for safeguarding purposes or for financial audit and tax purposes.


Providing us with your personal data 

You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so will restrict our ability to meet our objectives, for example to provide members with appropriate care, support, teaching and information or to offer specific services, e.g. booking events. 


Maintaining confidentiality and security of your data

We will treat all your personal information as private and confidential and will not disclose any data about you to anyone other than the staff and volunteers who process the data on behalf of the controller. The exception to this is the online Prayerhouse Family Address Book which is available – with your consent – to other church members. We maintain confidentiality and security of your data in the following ways: 


Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: 



Transfer of Data Abroad 

We do not transfer personal data outside the EEA 


Automated Decision Making 

We do not use any form of automated decision making 


Further processing 

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Statement, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. 


Changes to our privacy policy 

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy. 


How to make a complaint 

To exercise all relevant rights, queries or complaints please in the first instance contact our data representative, Mary Lawrence at the Prayerhouse. If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.